Every feature
The whole operation, in one place.
Charter trips, dispatch, fleet, invoicing, payroll — everything you need to run a motorcoach operation.
Dashboard
The whole day, on one screen.
Get real-time visibility into your entire charter bus operation with a centralized performance dashboard. Monitor fleet utilization, track active trips, view driver availability, and analyze revenue trends — all from one intuitive interface designed for motorcoach operators who need instant operational insights.
Interactive Availability Timeline · Live Analytics & Revenue Charts · Real-Time Weather Integration · Driver & Vehicle Scheduling Overview
Charter Operations
Every trip, planned to the mile.
End-to-end charter bus trip management software that handles everything from initial trip creation to final invoicing. Use drag-and-drop trip scheduling to assign drivers and vehicles, detect conflicts automatically, track financial details per trip, and generate professional PDF reports. Built for charter bus operators who manage dozens of trips daily.
Drag-and-Drop Trip Scheduling · Automated Conflict Detection · Per-Trip Financial Tracking · Excel Import & PDF Reports
Bidding
Open trips, claimed in minutes.
Streamline driver trip assignments with an intelligent bidding workflow. Publish unassigned trips to drivers, allow drivers to submit interest directly from the mobile app, and assign trips based on availability and experience — all from one centralized dashboard.
Trip Publishing · Driver Bidding · Smart Assignment · Mobile App Integration
Shuttle Runs
Set it once, it runs itself.
Set up a recurring shuttle contract with its service days, shifts and stops, and MotorCoachX generates every trip automatically — one per service day and shift, straight onto the dispatch board. Drivers accept their assigned shift from the mobile app, so you always know coverage before the run starts.
Recurring Contracts · Shift-Based Scheduling · Auto-Generated Trips · Driver Acceptance Tracking
Payroll
Payday, already done.
Automate charter bus payroll processing with software that calculates driver and staff pay directly from trip data. Support flexible pay rates per driver, auto-import hours from completed trips, apply deductions and reimburse driver expenses, and process payroll across multiple pay periods with confidence.
Flexible Driver Pay Rates · Auto-Import Hours from Trips · Deductions & Expense Reimbursement · Multi-Period Payroll Processing
Chat
Office and road, one conversation.
Managers and dispatchers communicate with drivers in real time through the web portal, while drivers respond directly from the mobile app. Share trip details, route updates, and important files while maintaining centralized conversation history across your entire motorcoach operation.
Portal-to-Driver Messaging · Driver Mobile App Chat · Rich Media & File Sharing · Complete Conversation History
Work Orders
Every request, captured.
Centralize all incoming charter bus requests into a unified request hub. Turn inquiries into work orders that hold that customer’s trips, track progress from submission to completion, and ensure no customer request falls through the cracks. Ideal for bus companies handling high volumes of charter trip requests.
Unified Request Hub · Request-to-Work-Order Workflow · Progress & Status Tracking · Advanced Filtering & Search
CRM
Know every customer by heart.
Build lasting customer relationships with a charter bus CRM designed for the motorcoach industry. Maintain 360-degree customer profiles with complete activity history, manage documents and contracts, track notes and reviews, and gain insights into your most valuable accounts to drive repeat bookings.
360° Customer Profiles · Complete Activity History · Document & Contract Management · Customer Notes & Reviews
Workforce
Your whole crew, ready to roll.
Empower your team with centralized bus driver management software. Manage driver profiles, CDL certifications, and compliance documents. Track driver availability, control role-based access for drivers, office staff, and maintenance technicians, and ensure your entire motorcoach workforce stays organized and compliant.
Driver & Staff Profiles · CDL & Compliance Tracking · Role-Based Access Control · Maintenance Tech Management
Fleet
Every coach, road-ready.
Keep your charter bus fleet road-ready with comprehensive fleet management and proactive maintenance scheduling. Maintain detailed vehicle profiles, store vehicle and insurance documents, set automated service reminders based on mileage or date, and track every maintenance event to prevent breakdowns and extend vehicle life.
Detailed Vehicle Profiles · Vehicle & Insurance Document Storage · Automated Service Reminders · Preventive Maintenance Tracking
Trip Planner
The month, at a glance.
See your entire motorcoach operation at a glance with an interactive calendar that visualizes every charter trip, driver assignment, and vehicle booking. Quickly identify availability gaps, detect scheduling conflicts, and access trip details with a single click — the scheduling calendar every bus operator needs.
Interactive Calendar View · Trip Details at a Click · Driver & Vehicle Availability · Conflict Detection
Invoicing
Trips in, invoice out.
Simplify charter bus invoicing with professional invoices generated directly from your trip data. Build an invoice from the completed trips you select, add custom line items and flexible tax configurations, track deposits and overdue payments, and export polished PDF invoices for your customers.
Build Invoices from Completed Trips · Custom Line Items & Deposits · Flexible Tax Configuration · PDF Invoice Export
Next step
Now see it with your fleet.
A personalized walkthrough of everything above, running on your own operation.
Free personalized demo · Dedicated onboarding · No credit card required